BePrompting is a platform that offers a curated collection of prompts proven to work for others.

At BePrompting, our mission is your mission. We’re committed to protecting your privacy rights, so you can focus on the work that matters most to your business — with peace of mind.

This Privacy Statement describes how BePrompting processes your information and explains the choices available to you with respect to your information.

If you have any questions or concerns about how BePrompting processes your information or about this Privacy Statement, you can email us any time at mailus@beprompting.com.

Our Relationship with You

BePrompting is the processor/service provider (a provider that processes personal data on behalf of or at the direction of a controller, or other similar designation under the law) and our customer (usually a company or organization) is the controller/business (the entity that decides how and why information is processed) of the information provided to BePrompting via their use of BePrompting. In all other cases, BePrompting is the controller of the information.

If you’re using BePrompting through your company, educational institution, or with your company email address, your company or educational institution’s own BePrompting administrator is responsible for the accounts associated with that company or institution and can: restrict, suspend, or terminate your access to or ability to use the services, access information about you, access or retain information stored with us (including your workspace content and log data about your use of BePrompting), and restrict your ability to edit, restrict, modify, or delete information associated with your use of our products and services.

Information We Process

BePrompting processes information we receive directly from you, automatically collected when you use BePrompting or visit one of our websites, and collected by BePrompting from third parties. However, please note that this Privacy Statement does not apply to the processing of your information by third parties through your use of any third-party integrations available via our services. Please visit those third-party websites directly for more information on their privacy and data protection practices.

Information BePrompting Receives Directly From You

Information needed to create an account

This includes information that is needed for BePrompting to create an account for you and manage your ability to log in and out of BePrompting:

• Identifiers, including first and last name and email address

• Your password for BePrompting (hashed) - unique, long, and strong, please

• Information related to a third-party authentication identity provider, e.g. Google Authenticator

Other information you may provide to us when you interact with BePrompting in other ways

If you directly interact with BePrompting staff, such as our sales, user research, or user operations groups, or if you become an BePrompting Ambassador, BePrompting may process the following information voluntarily provided by you:

• Your requests, questions, and responses to us via forms, or email, or other means

• Information you provide in connection with BePrompting sweepstakes, contests, or research studies, if you choose to participate

• Information to verify your identity

• Geographic information, such as region and country

• Social media information

Information BePrompting Receives from Other Sources

Sometimes BePrompting receives your information from third parties (other individuals, marketing services, third-party integrations), which may include

• Information processed from third-party integrations you set up with BePrompting. For example, a third-party integration may give us access to information stored in that third party that BePrompting will process to facilitate the integration

• Name, email, and business contact information

• Information about you provided to us from other individuals or users of BePrompting

How We Use Your Information

BePrompting uses your information to operate our products and services, communicate with you, process transactions when you change BePrompting plans, for security and fraud prevention, and to comply with the law. Specifically, we may process your information to:

Provide services to you and operate our business

• Maintain, provide, and improve our products and services

• Help us better understand user interests and needs, and customize BePrompting for you

• Analyze and research how you interact with our websites and applications

• Protect BePrompting and you, for example:

  • Securing our systems and products against fraud or unauthorized activity

  • Identifying, troubleshooting, and fixing bugs and errors

  • Complying with global laws and regulations

• Investigate in good faith alleged violations of our User Terms of Service

• Comply in good faith with a valid legal subpoena, request or that we otherwise determine is necessary to respond to

In addition, we use information about your use of BePrompting, account information (which may include your email address and name), and information related to third-party integrations to:

• Communicate with you:

  • About BePrompting by phone, text, email, or chat

  • To provide important notices and updates, product changes, and other necessary notices such as security and fraud alerts

  • To market BePrompting services to you. via email, phone, and mail. You have the ability to unsubscribe from promotional marketing communications at any time

• Advertise BePrompting to you

• Facilitate reporting and analyze performance of the BePrompting platform or features available in BePrompting

• Provide cross-device management of your account. For example, we may locate or try to locate the same unique users across multiple browsers or devices (such as smartphones or tablets), or work with service providers that do this, in order to save your preferences across devices and analyze usage of our products and services.

Provide you with support and get your feedback

• Respond to your requests for information

• Help identify and troubleshoot any issues with your account and answer your questions

• Resolve support requests

• Provide you with reports about usage

• Survey your opinions through surveys, research studies, and questionnaires

Combined Information

Unless otherwise prohibited by law, we may combine the information that we collect through your use of our products and services with information that we receive from other sources, both online and offline, and use that combined information as set out above.

Artificial Intelligence and Machine Learning

BePrompting may use AI technologies, including bots on our websites and in our product, to communicate with you, respond to your comments and questions, and provide information about our products and services.

How We Disclose Your Information

We need to disclose the information we collect about you to make our products and services run smoothly and to operate our business under the following conditions:

• Service providers and subprocessors. We may provide access or disclose your information to select third parties that use the information on our behalf to assist in providing BePrompting’s services, website, and features. These third parties provide a variety of services to us, including without limitation sales, marketing, provision of content and features, artificial intelligence enabled functionality, advertising, analytics, research, data storage, security, fraud prevention, and other services.

• Advertising partners. We may also provide information collected when you visit an BePrompting website (which may include email addresses) to service providers, who may “match” this information in de-identified form to cookies (or mobile ad identifiers) and other proprietary IDs, in order to provide you with more relevant BePrompting ads when you visit other websites. Our advertising partners may also use cookies and similar technologies on our website to display more relevant advertising about BePrompting on other websites that you visit.  Please see our Cookies Notice for more information about how we use targeting cookies and your options for managing them.

• Because you ask us to disclose. We may disclose your information to third parties when you ask us to do so. This includes when you connect BePrompting with other tools via our available integrations.

• Consistent with your settings within our products and services. Please note that the information you submit through and post to BePrompting may be viewable by other users in your workspace, team, division, or organization, depending on the specific settings you have selected and if an organization has been created for your domain.

• Business transfers. If the ownership of all or substantially all of our business changes, or all or some of our assets are sold as part of a bankruptcy or other proceeding, we may transfer your information to the new owner so that the services can continue to operate. In such case, your information would remain subject to the promises and commitments contained in this Privacy Statement until the acquiring party updates it. If such transfer is subject to additional mandatory restrictions under applicable laws or agreements, BePrompting will comply with those restrictions.

Protection, Transfer and Retention of Your Information

Security

BePrompting takes technical and organizational measures to protect your information against accidental or unlawful destruction or accidental loss, alteration, unauthorized disclosure or access. However, no method of transmission over the Internet and no means of electronic or physical storage is absolutely secure, so we cannot ensure or warrant the security of that information. We are constantly updating and improving our safeguards.

Data Retention

We will retain your information for the period necessary to fulfill the purposes outlined in this Privacy Statement, to make our products and services available to you, or as instructed by you, unless a longer retention period is required or permitted by law.

Other Important Information

Marketing Practices and Choices

If you receive email from us, we may use certain analytics tools, such as clear GIFs that capture data about your interaction with the email, which may include the date and time when you opened our email and whether you clicked on any links or banners within our emails. This data allows us to gauge the effectiveness of our communications and marketing campaigns.

Global Privacy Control and Do Not Track

Do Not Track is a privacy preference that users can set in certain web browsers. We are committed to providing you with meaningful choices about the information collected on our websites for third party purposes, and that is why we provide the ability to opt out, if needed, and adjust your cookies preferences. We do not currently recognize or respond to browser-initiated DNT signals.

Legal Bases for Processing Your Information

The laws in some jurisdictions require us to inform you of our legal bases for processing your information. Our legal bases for collecting and using your information described above will depend on the particular type of information and the specific context in which we collect it. However, some examples of legal bases for processing that we rely on:

• Where use of your information is necessary for our legitimate interests or the legitimate interests of others (for example, to provide security, operate our products and services, prevent fraud, analyze use of and improve our products and services, and for similar purposes)

• Where we have your consent to process data in a certain way

Your Privacy Rights

Your Privacy Rights

BePrompting users from around the world use our products to bring clarity to their work. Regardless of what country you’re located in, we respect your ability to know, access, correct, export, restrict the processing of, and delete your information, and have extended those rights globally. We will not discriminate against you for exercising your privacy rights.

Information about your rights

Upon your request, and subject to applicable legal exceptions, we will:

• provide access to and/or a copy of certain information we hold about you

• prevent the processing of your information for promotional purposes (including any direct marketing processing based on profiling)

• update information which is out of date or incorrect

• delete certain information which we have about you

• revoke your consent for the processing of your information

If you request these rights, we will need to verify your identity and may need to verify your relationship with BePrompting (for example, if you’re an administrator of an BePrompting organization, division, or workspace and you’re making a request on behalf of another individual) for security and to prevent fraud.  You may be able to designate an authorized agent to make requests on your behalf. In order for an authorized agent to be verified, the authorized agent must present signed, written permission to make such requests or a power of attorney. We may also contact you to verify your identity before processing the authorized agent’s request.

Please note, however, that certain information may be exempt from such requests in some circumstances (for example, if we need to keep processing your information for our legitimate interests or to comply with a legal obligation). Depending on applicable law, you may have the right to appeal our decision to deny your request. If we deny your request, we will provide you with information on how to appeal the decision, if applicable, in our communications with you.

Changes To Our Privacy Statement

We will update this Privacy Statement to make sure it accurately reflects our data collection and use practices, our amazing features, advances in technology, or as applicable laws require. We will comply with applicable legal requirements regarding providing you with notice and/or consent when we make such changes, depending on the type of change made. We also provide information about how our Privacy Statement has changed over time below.